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Student Organizations
Organizations administered by the Department for Technical Education are: HOSA, for students in health related fields; Skills USA-VICA, for students in industrial technology programs; FBLA, for office technology; and DECA, for students in marketing.

Teachers and administrators advise and assist the student organizations as they strive to improve the quality and relevance of instruction. Kentucky Tech's framework for total student development should include training in leadership and professionalism, employability and work ethics, community service and civic responsibility. These together with skill competition and industry-validated curriculum provide graduates with a strong foundation for employability, re-employability, and positive citizenship. The vocational student organization should constantly support each program in addressing employers' demands that our graduates be fully functional in a globally competitive, team-managed work environment. Membership while voluntary should be made available and recommended to each student as soon after enrollment as possible.

All student organizations and student organization activities must be open to all students regardless of race, color, national origin, sex, religion, marital status, or disability. Age guidelines are set by national Vocational Student Organization Constitutions and By-laws.

Student Organizations Guidelines

· Vocational Student Organization state conferences are to be for the purpose of student professional development, student leadership development, and professionally judged competition in vocational/technical skills and leadership ability. These activities are co-curricular but should require no more than three (3) school days to complete.

· Leadership development activities offered at the state or regional level for local officers are co-curricular but should not require more than two (2) days per year.

· State officer training systems vary with each student organization. State vocational student organization officers are often called upon to deliver training and professional development to others. The school advisory must work closely with the officers to develop responsible and prudent time management skills. As ambassadors for leadership, officers are expected to be exemplary students first and foremost.

· Advisor training is an integral part of the vocational student organization year. Administrators should work with instructors to create a professional development plan that includes training in delivery of leadership development through a recognized vocational student organization.

· Members attending any student organization activity must be adequately chaperoned by a designated and approved advisor. A ratio of NO MORE than eight (8) students to one (1) advisor is recommended.

· Secondary student participation in regional, state, and/or national vocational student organization activities, while co-curricular, are still subject to local board's policies and regulations.

· All conferences must be evaluated to ensure accessibility. It is the responsibility of all registered participants with disabilities to request reasonable accommodations. The accommodations needed for registered participants and/or staff including, but not limited to deaf interpreters and special equipment are the responsibility of the school that submitted their registration.

· Student organizations must submit an annual program of work outlining plans and activities for the school year to the school principal for approval.

· Teachers and students must be made aware of all monetary transactions within the student organization through the proper maintenance of financial records.

· An organized record keeping system must be available for review and audit upon request.

· A separate bank account in the name of the student organization must be established with the requirement of two (2) signatures on each check or financial document.

Student Organization Projects

All student organization activities must abide by 780 KAR 2:040 pertaining to live work, including the use of official live work order forms. All safety standards must be strictly followed both on and off campus. Projects must be instructional, co-curricular and beneficial to the student and the program. The individual program advisory committees should provide review and make recommendations on projects a minimum of one time per year. Documentation shall be maintained in the approved student organization program of work of all approved projects.

Fundraising

Fundraising activities should only occur when student organizations do not have access to funds generated from vending machines. Fundraising activities must be requested in the program of work and approved by the school principal before actual fundraising activities can occur. Fundraising activities should be scheduled outside of the regular school day to avoid any loss of instructional time.

Vending Accounts for Student Organizations

Funding for student organizations come from dues, business donations, fundraising activities and funds generated from vending machines. Funds from vending machines are to be used to supplement student organization budgets and must be deposited in the name of the student organization and managed according to procedure.

Guidelines for managing financial activities

· A program of work must be submitted by each student organization to the school principal prior to October 1. A copy of the program of work shall be forwarded to the business manager by October 15. The program of work is an outline of the planned activities of the student organization for the year.

· General fund dollars may not be used to support student organizations.

· The club sponsor (teacher) and the club members must be aware of all money transactions. An organized record keeping system must be kept and available for review and audit upon request. The club must maintain a separate bank account in the name of the organization. Any checks written must include at least two signatures (i.e., Advisor, Student Treasurer). Copies of all minutes authorizing the expenditures noted in the year must be attached.

· Required records for clubs: checkbook, copies of signature cards on file at bank, club minutes, copies of paid bills, treasurer's report, bank statements, list of club members and officers, pre-numbered receipt books, year-end financial report, a simple record of all financial transactions.
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Knott County Schools
1156 Hindman Bypass
Hindman, KY 41822

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